I’m excited to reintroduce our branded email signature template. This template is designed to ensure that all UF/IFAS communications are professional, consistent, and visually appealing.

Why Use the Branded Email Signature Template?

Our email signature template is more than just a way to sign off your emails. It’s a powerful branding tool that helps reinforce UF/IFAS’ identity and values. By using the template, you contribute to a cohesive and professional image that reflects our commitment to excellence.

How to Use the Template

Using the branded email signature template is simple. Follow these steps to set up your signature in Outlook:

1. Download the Template: Start by downloading the Word document containing the email signature template from our internal resources. Find it here: Email Signature Template.
2. Enter Your Information: Open the template in Word, choose the appropriate logo layout (IFAS, Extension, CALS, Research), and type your personal information into the designated fields. This includes your name, title, department, phone number, and email address.
3. Copy the Signature: Once you’ve entered your information, highlight the entire signature block, right-click, and select “Copy.”
4. Paste into Outlook: Open Outlook and navigate to the signature settings. Create a new signature or edit an existing one, then right-click in the signature box and select “Paste.” Your branded email signature will appear and be ready to use.
   1. Learn more about creating a signature in Outlook for PCs: Create an email signature in Outlook
   2. Learn more about creating a signature in Outlook for MACs: Create an email signature in Outlook for Mac

Tips for a Professional Email Signature

• Keep It Simple: Avoid adding unnecessary elements or information. Stick to the template to maintain a clean and professional look.
• Use Consistent Formatting: Ensure that your font, colors, and spacing match the template to keep the branding consistent.
• Update Regularly: If your contact information changes, make sure to update your email signature promptly.

By following these steps, you’ll be able to create a polished and professional email signature that aligns with our university’s branding guidelines. If you have any questions or need assistance, feel free to reach out to me at tracydz@ufl.edu.

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