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A book with its pages folded to look like a flower. 02/13/2008 UF/IFAS Photo: Thomas Wright

The EDIS Template: A Primer

[NOTE 9/21/2021: All users will not have access to the EDIS dashboard to use the template described in this post until November 2021.  Please email edis@ifas.ufl.edu if you would like access to the template before this time.] 

In April, EDIS went through a few changes. These include a new EDIS Admin site, which features a program used to generate the HTML and PDF versions of EDIS publications, and now provides a contact dashboard for authors. An exciting new feature of this site is interoperability with an EDIS Word template, which helps to streamline the layout process and speed up production time. EDIS authors will be able to access this template and use it for their manuscripts before submitting them through OJS.

The template has styles that allow users to tag different elements of their manuscripts. Using only these styles is a word processing best practice for EDIS—it results in improved usability and structures documents for findability.

Working on a laptop.

How can you go about using the EDIS template? Start with a blank template from any document page in the EDIS Admin site, or download the template from the contact dashboard. Once you have done that, you can copy and paste the text from your original Word file into the template. Be sure to select “Use Destination Theme” while pasting the text.

You can use the Styles pane by selecting the appropriate text in the manuscript and clicking on the correct style.

• Apply the Title style to the publication title.
• Apply the AuthorList style to the whole author byline, then mark each author using the ContributorName style.
• For each main section heading, apply the Heading 2 style. For subsection headings, use Heading 3.
• There are even styles to set apart your images (Figure, figure-label, figure-caption, figure-credits) and tables (Table-caption, Table-Column-Header, Table-Data, table-footnote). Green highlighting will appear around the images and tables when you apply these styles, but this highlighting will not be in the final publication.
• If you would like to add notes to the editor or layout editor, use the Comment – author guidance or Comment-typesetting instructions styles. Notes tagged with these styles will not appear in your final publication.
• Bulleted lists and ordered lists work better when formatted using the Word Ribbon.
• Note that a few styles are experimental. The scientific names style is not required.

To learn more about using the contact dashboard, see Managing Your EDIS Publications Using the EDIS Admin System.

For more great information on document design and writing, just Ask IFAS.