UF/IFAS Email Signature Generator

Introducing Our New Email Signature Generator

A simple way to create consistent, on-brand email signatures customized for your UF/IFAS unit.

Email is one of the most frequently used and most overlooked branding touchpoints. Every message sent is an opportunity to reinforce who we are, what we represent, and how we show up as an organization. To make that easier, we are excited to announce the launch of our new Email Signature Generator, a tool designed to create professional, consistent brand-aligned signatures that are customizable for different areas across UF/IFAS.

Sample signatures

Try the Email Signature Generator today!

Step 1: Navigate to the link above to find the generator
Step 2: Fill in the required fields on the left side.
Step 3: Fill in optional information, if desired.
Step 4: View preview on the right side and verify information is correct.
Step 5: Click the “Copy to Clipboard” button
Step 6: Open Outlook and navigate to the signature options
- PC: Create, add, or change an email signature in Outlook
- MAC: Create, insert, or change a signature in Outlook for Mac
Step 7: Send emails.

Email Signature Standards

Specifications

Font: Segoe UI
Size: 10pt
Blue (#0021A5 or RGB 0, 33, 165). Enter these values manually rather than selecting from default palettes.

Required Information

Name
Title
UF/IFAS, UF/IFAS Research, UF/IFAS CALS, or UF/IFAS Extension
College Name (optional)
Department or Unit (optional)
Email Address
Phone Number

Best Practices

Your ufl.edu email account belongs to the University of Florida; therefore, your email signature should represent UF, not individual, viewpoints. Do not add personal quotes or statements.
Information in the email signature block is limited to contact information that pertains to your role at UF and including any University Business related notice or disclaimer authorized by a unit leader.
Include a physical address only if your role requires it.
Use the primary phone number where you can be reached.
A UF/IFAS logo and one other relevant logo are allowed. Relevant logos include county logos or the following programmatic logos: Florida Master Gardener Volunteer Program, 4-H Youth Development Program, and Florida Sea Grant. No other logos or graphics are allowed.
Do not use extra graphics such as social media icons—these can display as attachments or be blocked by email clients.
Limit the number of URLs to three. All links should pertain to the user’s role at the university. Links to personal websites are not acceptable.